See every unit and rent payment on one 12-month grid
Track multiple properties across a 12-month payment grid, with tenant and lease records, prorated rent, late-fee rules, maintenance, documents, recurring charges and multi-sheet Excel export. An AI review identifies the records and amounts that may need your attention.
3
Unit statuses
occupied · vacant · notice given
5
Payment statuses
paid · partial · pending · overdue · vacant
6
Charge types
late fee · maintenance · utility · parking · pet · other
5
Payment methods
check · wire · Zelle · cash · other
A rent roll built for daily work
Every property, unit and month stays in one view, with the items needing attention above it.
Read the payment grid at a glance
Each row is a unit. Each column is a month. Every cell is a payment status.
Unit 101
Maria Santos
$2,400
Unit 102
James Chen
$1,850
Unit 103
Alex Rivera
$2,100
Unit 104
—
$1,950
Unit 101 • Maria Santos
Jan
Feb
Mar
Apr
May
Jun
Unit 102 • James Chen
Jan
Feb
Mar
Apr
May
Jun
Unit 103 • Alex Rivera
Jan
Feb
Mar
Apr
May
Jun
Unit 104 • —
Jan
Feb
Mar
Apr
May
Jun
How rent tracking works
Create the property and unit records
Start with the property name, address and unit count. Each unit can hold the tenant’s name and contact details, rent, security deposit and lease dates, together with an occupied, vacant or notice-given status.
Record the month from the grid
Every unit has monthly cells for a full year. Open a cell to save the amount due and paid, date, method and paid, partial, pending or overdue status. Mark All Paid covers every occupied unit for that month, while partial opening and closing months are prorated by day.
Keep related work on the unit
Add maintenance with priority, status, vendor and cost; save recurring or one-time charges across six types; and upload leases, IDs or contracts. Written and voice-captured notes stay with the same unit record.
Prepare an export or invoice
Choose properties and a month range to create an Excel workbook with one sheet per property and a summary of units, occupancy, expected, collected, outstanding and collection rate. A unit’s rent and charges for one month can also populate a numbered invoice.
What this replaces in day-to-day work
One view across properties and units
The grid combines twelve months with occupied, vacant and notice-given unit states. Analyze reviews occupancy, current-month collection, overdue amounts by unit and tenant, and leases ending within 90 days, then returns five to seven named findings for you to verify.
Charges remain beside the rent balance
A recurring charge appears in every month it covers. Each unit can have a late-fee amount, grace period and flat or daily accrual rule, while six charge types cover late fees, maintenance, utilities, parking, pets and other items.
Maintenance and documents stay attached
Each unit can hold leases, IDs, contracts, written notes and voice-captured notes. Maintenance uses Low, Medium, High or Urgent priority with vendor, cost and status, plus the open-request count and running cost total.
Keep the rent roll, records and follow-up in one place
See the complete Rent Tracker inside WebGrowly OS in a live walkthrough.
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