Finish the Showing. Speak the Debrief. AI Organizes It in Your CRM.
Record from a lead profile, rental unit, task, Quick Actions, or the dedicated Voice Notes page. WebGrowly transcribes the language you spoke, summarizes the note, extracts action items, and suggests the right lead — for you to confirm.
A Voice Note, Already Organized for the CRM
Transcript, summary, action items, and suggested lead — all on one screen.
How It Works — 4 Steps
Press Record Wherever the Work Happens
Use the microphone from Voice Notes, a lead profile, a rental-unit note, the task form, or Quick Actions. There is no separate app or recorder to open — the browser microphone handles the capture.
Speak Naturally, Then Review the Recording
Describe the showing, summarize a call, note something about a property, or dictate a task. You can pause, resume, and play it back. Each recording runs up to three minutes, warns you at 2:30, and stops after roughly two seconds of silence.
AI Structures What You Said
WebGrowly returns the full transcript, a two- or three-sentence summary, key points, action items with real dates, a sentiment interpretation, and proposed tasks with a title, priority, and type. It also suggests a lead based on names mentioned in the recording.
Confirm, Save, and Link
Accept or dismiss the suggested lead before saving. WebGrowly stores the note and analysis, adds only the tasks you approved to Daily Tasks, and places the note on the selected lead's timeline.
Record From Any Screen in the OS
Voice Notes Page
The full recorder — pause, resume, play back, discard — plus the archive, searchable across transcript and summary and filterable by lead and by sentiment
Lead Detail Panel
Record a note directly on a client's profile — instantly becomes part of their history
Task Form
Speak a task instead of typing — AI parses it into title, priority, type, and deadline
Rent Unit Notes
Landlord observations, tenant conversations, maintenance follow-ups — all by voice
Quick Actions
A microphone button in the OS header starts a recording from any screen — a thought after a call gets captured before it is lost
What AI Organizes from Every Note
Transcript
The text in the language you spoke — searchable, and editable and re-analysable when a word came out wrong
Summary
A clear two- or three-sentence account of what the recording covered
Key Points
The note broken into its points, so a three-minute debrief can be read back in ten seconds
Action Items
Tasks pulled out of the recording — "call back Thursday", "send the contract" — with spoken dates turned into real date-times in your timezone, defaulting to 09:00 when no time was said. Each proposed task carries a title, a priority and a type: call, email, meeting, viewing, follow-up or other
Sentiment
Positive, neutral, negative or urgent — one of four values you can filter the archive by. An interpretation of the note, not a fact about the client
Lead Match
AI suggests which lead to link the note to based on the names you spoke — you accept or dismiss it, it is never assigned silently
Why It Works Better Than Notes You Plan to Type Later
Capture thoughts the moment they happen
After a showing, you're standing in the driveway. You're not going to open a laptop to type notes. But you will press a button and speak. Those observations — the client's reaction, the concerns they mentioned, the price they hinted at — make it into your CRM instead of disappearing.
Nothing falls through the cracks
The AI pulls the action items out of what you said and proposes them as tasks. "I need to send the HOA docs by Friday" becomes a task dated Friday. "They want to see the unit on the 14th" becomes a viewing task on the 14th. You accept the ones you want; they land in Daily Tasks.
Your notes stay with the right lead
Voice notes link to leads. When you open a client's profile, their voice note history is right there — alongside their emails, inquiry, and follow-up timeline. Everything about them in one place.
Keep the Context from Every Showing
You speak. WebGrowly transcribes, summarizes, and organizes the note.
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